Terms of Use

Last Updated: September 1, 2026

Acceptance

Welcome to Optim Recruiting, together with any materials, services available therein, and successor site(s) thereto (indivdually referred to as the “Site” or collectively the “Sites”), which are operated by Optim Recruiting LLC (“Optim” or “we” or “us”).

These terms of use “Terms” state the terms and conditions governing your use and access to the Sites and constitute a legally binding contract between you and Optim. These Terms incorporate any additional terms and conditions posted by Optim through the Sites, or otherwise made available to you by Optim.

The Privacy Notice (alternatively referred to as “Notice”) describes how Optim may use and disclose information that we collect about all users and viewers through the Sites.

PLEASE REVIEW THESE TERMS AND NOTICE CAREFULLY. YOUR ACCESS TO AND/OR USE OF THE SITES OR THE INFORMATION DISPLAYED ON THE SITES CONSTITUTES ACKNOWLEDGEMENT OF HAVING READ AND UNDERSTOOD THESE TERMS AND NOTICE AND YOUR ACCEPTANCE OF, AND CONSENT TO BE BOUND BY, THESE TERMS AND NOTICE. IF YOU DO NOT ACCEPT AND CONSENT TO BE BOUND BY THESE TERMS AND NOTICE, THEN YOU MUST NOT USE OR ACCESS THE SITES.

We may change these Terms and/or Notice from time to time by notifying you of such changes by any reasonable means, including by posting revised Terms and/or Notice through the Sites. Any such changes will not apply to any dispute between you and us arising prior to the date on which we psoted the revised Terms and/or Notice incorporating such changes, or otherwise notified you of such changes.

In the event of a conflict between these Terms and/or Notice, and any other applicable terms or agreement fully executed by you and Optim (“Other Terms”), the Other Terms or agreement shall control.

Eligibilty

By using the Sites, you affirm that you are of legal age to enter into these Terms. If you are an individual accessing or using the Sites on behalf of, or for the benefit of, any corporation or other entity which you are associated with “Organization,” then you are agreeing to these Terms on behalf of yourself and such Organization. You represent and warrant that you have the legal authority to bind such Organization to these Terms. References to “you” and “your” in these Terms will refer to both the individual using the Sites and to any such Organization.

The Sites are intended by use by residents of the United States only. The Sites are controlled and/or operated from the United States, and are not intended to subject Optim to any non-U.S. jurisdictions. Any use of the Sites is at your own risk, and you must comply with all applicable laws, rules, and regulations in doing so. We may limit the Sites’ availability at any time, in whole or in part, to any person, geographic area, or jurisidction that we choose.

License

Subject to and conditioned on your compliance with these Terms, Optim grants you a limited, non-exclusive, non-transferable, non-assignable, revocable license to access and use the Sites, and to download copies of the materials that we make available for download on the Sites, in each case solely for your personal and non-commercial use or for the purpose of doing business with Optim.

The Sites, including all content, information, and materials incorporated into or made available through the Sites, are the exclusive property of Optim or its suppliers, and are protected by U.S. and international law. You agree not to access or use the Sites, or any content, information, or materials incorporated into or made available through the Sites, except as expressly permitted under these Terms.

All trademarks, service marks, and logos displayed on the Sites (the “Marks”) are the exclusive property of Optim or their respective third-party owners. Except for your right to view Marks on our Site, you are not granted any rights to the Marks. Nothing in the Sites grant, by implication, estoppel, or otherwise, any license or right to use any Marks displayed on the Sites.

User Submitted Materials

The Sites may include functionality that enables you to upload your resume, other employment and career-related information, job openings, and/or other information related to your Organization, and may also enable you to submit comments, materials, or contact information, including but not limited to your name, email address, and phone number, or to chat and engage in other messaging functionality through interactive features such as blogs, message boards, and other forums. All such resumes, information, comments, and materials are “Submitted Materials.” For clarity, you retain ownership of your Submitted Materials. If you choose to submit Submitted Materials, you hereby grant Optim a royalty-free, fully paid-up, non-exclusive, perpetual, irrevocable, transferable, and fully sublicensable (through multiple tiers) license, without additional consideration to you or any third party, to reproduce, distribute, perform, and display (publicly or otherwise), create derivative works of, adapt, modify, and otherwise use and exploit such Submitted Materials, in any format or media now known or hereafter developed, and for any purpose (including promotional purposes, such as testimonials).

If you choose to submit Submitted Materials, you represent and warrant that you have all rights necessary to grant the licenses granted in this section, and that your Submitted Materials, and your provision thereof through and in connection with the Sites, are complete and accurate, and are not fraudulent, tortious, or otherwise in violation of any applicable law or any right of any third party including intellectual property rights. For each of the Submitted Materials, you further irrevocably waive any “moral rights” or other rights with respect to attribution of authorship or integrity of Submitted Materials that you may have under any applicable law under any legal theory. It is your responsibility to ensure the Submitted Materials are true, accurate, current, and complete.

Optim may (but has no obligation to) screen, monitor, evaluate, and remove any Submitted Materials at any time and for any reason, or analyze your access to and use of the Sites. We may disclose information regarding your access to and use of the Sites, and the circumstances surrounding such access and use, to anyone for any reason or purpose.

For clarity, certain information that you provide to Optim through the Sites may also be governed by Optim’s Privacy Notice, located at optimrecruiting.com/privacy.

Rules of Conduct

In connection with the Sites, you agree NOT to:

  • Post, transmit, or otherwise make available through or in connection with the Sites, any Submitted Materials or Feedback that are or may be (a) threatening, harassing, degrading, hateful or intimidating, or otherwise fail to respect the rights and dignity of others; (b) defamatory, libelous, fraudulent, or otherwise tortious; (c) obscene, indecent, pornographic, or otherwise objectionable; or (d) protected by a third party’s copyright, trademark, trade secret, right of publicity or privacy, or any other proprietary right, without the express prior written consent of the applicable owner.

  • Post, insert, transmit, or otherwise make available through or in connection with the Sites any malicious or harmful software that is or is intended to (a) make unauthorized changes to or cause damage to any hardware, software, or equipment, including Third-Party Materials as defined below; (b) copy, provide unauthorized access to, or prevent authorized access to confidential information or personal data; or (c) prevent detection of any unauthorized invasion of any hardware, software, or equipment (each, a “Virus”).

  • Use the Sites for any unauthorized commercial purpose, including competing with Optim, or for any purpose that is fraudulent or otherwise tortious or unlawful.

  • Harvest or collect information about users of the Sites.

  • Interfere with or disrupt the operation of the Sites or the servers or networks used to make the Sites available, including by hacking or defacing any portion of the Sites, or violate any requirement, procedure, or policy of such servers or networks.

  • Restrict or inhibit any other person from using the Sites.

  • Reproduce, copy, modify, adapt, translate, create derivative works of, sell, resell, license, sublicense, rent, lease, loan, timeshare, distribute, or otherwise exploit any portion of (or any use of) the Sites except as expressly authorized herein.

  • Reverse engineer, decompile, or disassemble any portion of the Sites, except where such restriction is expressly prohibited by applicable law.

  • Remove any copyright, trademark, or other proprietary rights notices from the Sites.

  • Frame or mirror any portion of the Sites, or otherwise incorporate any portion of the Sites into any product or service.

  • Systematically download and store Site content.

  • Use any robot, spider, site search/retrieval application, or other manual or automatic device to retrieve, index, “scrape,” “data mine,” or otherwise gather Site content, or reproduce or circumvent the navigational structure or presentation of the Sites, without Optim’s express prior written consent. Notwithstanding the foregoing, and subject to compliance with any instructions posted in the robots.txt file located in the Site’s root directory, Optim grants to the operators of public search engines permission to use spiders to copy materials from the Sites for the sole purpose of (and solely to the extent necessary for) creating publicly available, searchable indices of such materials, but not caches or archives of such materials. Optim reserves the right to revoke such permission either generally or in specific cases, at any time and without notice.

  • Permit, assist, or encourage any other person to do any of the foregoing in this section or to engage in any act or omission that would constitute a breach of these Terms.

Third Party Materials

The Sites may make available or provide links to third-party websites, content, services, or information (“Third-Party Materials”). Optim does not control, and is not responsible for, any Third-Party Materials and the availability of, or any links to, any Third-Party Materials on the Sites do not imply endorsement of, or affiliation with, the provider of Third-Party Materials. Your use of Third-Party Materials is at your own risk.

Indemnifcation

You agree to indemnify, defend, and hold harmless Optim and its affiliates, officers, directors, agents, and employees from any claims, liabilities, damages, judgments, awards, losses, costs, expenses, and fees (including attorneys’ fees) arising out of or relating to your access to or use of, or activities in connection with, the Sites (including any Submitted Materials) or your violation or alleged violation of these Terms or the Privacy Notice. You may not enter into a settlement of a claim that involves a resolution other than one consisting solely of a monetary settlement without Optim’s prior written consent. This indemnity obligation shall survive the termination of these Terms.

Disclaimers

THE SITES ARE PROVIDED ON AN “AS IS” AND “AS AVAILABLE” BASIS, WITHOUT ANY REPRESENTATIONS, WARRANTIES, OR CONDITIONS OF ANY KIND, AND OPTIM EXPRESSLY DISCLAIMS ALL WARRANTIES AND CONDITIONS, WHETHER EXPRESS, IMPLIED, OR STATUTORY, WITH RESPECT TO THE SITES TO THE FULLEST EXTENT PERMISSIBLE UNDER APPLICABLE LAW, INCLUDING WARRANTIES AND CONDITIONS OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, AND TITLE, AND WARRANTIES ARISING FROM COURSE OF PERFORMANCE, COURSE OF DEALING, USAGE, OR TRADE.

While we try to maintain the timeliness, integrity, and security of the Sites, we do not guarantee that the Sites are or will remain updated, complete, correct, or secure, or that access to the Sites will be uninterrupted. We are not responsible for any inaccuracies, errors, or materials on the Sites. Additionally, we are not responsible for any unauthorized alterations to the Sites made by third parties.

You expressly acknowledge that the Sites might be affected by circumstances beyond Optim’s control, might not be continuous, uninterrupted, or secure, and are subject to limitations, delays, and other problems inherent in the use of the internet and electronic communications. Optim is not responsible or liable for any delays, failures, damage, loss, or liability resulting from any of those problems. You acknowledge that security measures used by or on behalf of Optim and its subcontractors and service providers might not protect the Sites against unauthorized access, use, or disclosure. Optim is not responsible or liable for any unauthorized access to, or use, alteration, theft, or destruction of the Sites or any data stored or processed on the Sites (including Submitted Materials), whether through accident, fraudulent means or devices, or any other method.

Limitation of Liability

YOU AGREE OPTIM AND ITS AFFILIATES, INCLUDING THEIR RESPECTIVE EMPLOYEES, OFFICERS, AGENTS AND DIRECTORS, WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, EXEMPLARY, AGGRAVATED, OR PUNITIVE DAMAGES OF ANY KIND, UNDER ANY CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY OR OTHER THEORY, OR DAMAGES FOR LOSS OF PROFITS, LOSS OF DATA, OR OTHER INTANGIBLES, OR LOSS OF SECURITY OF SUBMITTED MATERIALS (INCLUDING UNAUTHORIZED INTERCEPTION OF, ACCESS TO, OR ALTERATION BY THIRD PARTIES OF ANY SUBMITTED MATERIALS, DATA, OR OTHER INTANGIBLES), EVEN IF ADVISED IN ADVANCE OF THE POSSIBILITY OF SUCH DAMAGES OR LOSSES. WITHOUT LIMITING THE FOREGOING, YOU FURTHER AGREE OPTIM WILL NOT BE LIABLE FOR DAMAGES OF ANY KIND RESULTING FROM YOUR USE OF OR INABILITY TO USE THE SITES OR FROM ANY THIRD-PARTY MATERIALS, INCLUDING FROM ANY MALWARE OR ANY VIRUS, WORM, HACK, OR MALICIOUS SOFTWARE THAT MAY BE TRANSMITTED IN CONNECTION THEREWITH. YOU ACKNOWLEDGE AND AGREE THAT YOUR SOLE AND EXCLUSIVE REMEDY FOR DISSATISFACTION WITH THE SITES IS TO STOP USING THE SITES. YOU AGREE THE MAXIMUM AGGREGATE LIABILITY OF OPTIM FOR ALL DAMAGES, LOSSES AND CAUSES OF ACTION, WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, OR OTHERWISE, WILL BE $100.

Applicable law may not allow for limitations on certain implied warranties and conditions, or exclusions or limitations of certain damages; solely to the extent that such law applies to you, some or all of the above disclaimers, exclusions, or limitations may not apply to you, and you may have certain additional rights.

Termination

Optim may terminate or suspend your access to the Sites at any time, with or without cause or notice, including if we believe that you have violated or acted inconsistently with the letter or spirit of these Terms. Upon any such termination or suspension (a) your right to access and use the Sites will immediately cease; (b) Optim may immediately deactivate or delete your username, password, and account; (c) Optim will be under no obligation to maintain or provide you with access to any materials associated with your account (including Submitted Materials or Feedback) and may retain or delete such materials in Optim’s sole discretion; and (d) except for the license granted to you to access and use the Sites, the remaining provisions of these Terms will survive and continue in effect.

Governing Law

These Terms are governed by, and will be construed in accordance with, the laws of the State of California. The parties consent to the exclusive jurisdiction of the federal or state courts sitting in Riverside County, California, for any matter or cause of action arising from this Agreement.

General

These Terms do not, and will not be construed to, create any partnership, joint venture, employer-employee, agency, or franchisor-franchisee relationship between you and Optim. If any provision of these Terms is found to be unlawful, void, or for any reason unenforceable, that provision will be deemed severable from these Terms and will not affect the validity and enforceability of any remaining provision. You may not assign, transfer, or sublicense any or all of your rights or obligations under these Terms without our express prior written consent. We may assign, transfer, or sublicense any or all of our rights or obligations under these Terms without restriction. No waiver by either party of any breach or default under these Terms will be deemed to be a waiver of any preceding or subsequent breach or default. Any heading, caption, or section title contained herein is for convenience only, and in no way defines or explains any section or provision. All terms defined in the singular will have the same meanings when used in the plural, where appropriate and unless otherwise specified. Any use of the term “including” or variations thereof in these Terms will be construed as if followed by the phrase “without limitation.”

These Terms, including any terms and conditions incorporated herein, constitute the entire agreement between you and Optim relating to the subject matter hereof, and supersede any and all prior or contemporaneous oral agreements or understandings between you and Optim relating to such subject matter.

Notices to you (including notices of changes to these Terms) may be made via posting to the Sites or by email (including in each case via links), or by regular mail. Without limitation, a printed version of these Terms and of any notice given in electronic form will be admissible in judicial or administrative proceedings based upon or relating to these Terms to the same extent and subject to the same conditions as other business documents and records originally generated and maintained in printed form. Optim will not be responsible for any failure to fulfill any obligation due to any cause beyond its control.

Account and Password

You may need to register for an account to use all or portions of the Sites. We may reject, or require that you change, any username, password or other information that you provide to us during registration or once registered. You, and not Optim, are responsible for the security of and any use or misuse of your username or password. In particular, it is your sole responsibility to (a) maintain the confidentiality of your account login and password; (b) frequently update and revise your password; and (c) promptly notify Optim if there is any unauthorized use of your account(s) or any breach of security by contacting us in accordance with the “CONTACT US” section below.

Customers

If you are a business client of Optim to whom we provide services (“Customer”), you may register with Optim on the Sites. If you are a Customer using the Sites, the Terms of Service for Customers state additional terms and conditions governing your use of services, including your use of and access to the Sites listed above.

Once registered, you may be able to:

  • create new job orders;

  • review and modify existing job orders;

  • review details for each order, including Candidate Information (as that term is defined in Section 17.1);

  • update your contact information;

  • view candidate recommendations;

  • request to interview and/or engage candidates; and

  • review and approve time reports for Optim candidates currently working on jobs with you.

You agree that you are solely responsible for all activities undertaken within your Customer account, including but not limited to any charges and additional fees incurred for extending or otherwise modifying jobs and creating new job orders.

If you wish to pay an outstanding invoice through the Sites (each such payment, a "Transaction"), you may be asked to supply certain information relevant to your Transaction including, without limitation, your bank information, routing number, bank account number, bank account type, credit card number, card verification number, the expiration date of your credit card, your billing address, billing phone number, and email. YOU REPRESENT AND WARRANT THAT YOU HAVE THE LEGAL RIGHT TO USE ANY BANK ACCOUNT INFORMATION OR CREDIT CARD(S) OR OTHER PAYMENT METHOD(S) UTILIZED IN CONNECTION WITH ANY TRANSACTION. To process your payment, Optim uses Stripe, an independent third party. Stripe controls the security and performance of its payment processing services. Please refer to the Stripe terms, conditions and privacy policies governing your payment. Verification of information may be required prior to the acknowledgment or completion of any Transaction. Optim or our agents may call or contact you regarding your account or your Transactions. You agree that we may place such calls or contact you relating to the Transaction.

Candidates

If you register as a candidate on the Sites (“Candidate”), you may opt to enroll in or be automatically enrolled in other Optim offerings designed to assist you in finding a job. Our recruiters apply their expertise and utilize our software to find job matches for Candidates. As part of the enrollment process, we may require you to provide us with certain information including, but not limited to, your résumé, name, email address, phone number, work history, education, experience, pay/compensation expectations, and geographic location (the “Candidate Information"). Once you have enrolled, Optim personnel may reach out to you via the email address or phone number you provided, and work with you to finalize your Candidate profile and continue to work with you throughout your use of the Sites.

You may be able to update your job search criteria and preferences, upload and update your résumé, receive alerts, update your availability, view the status of your application, and provide us with additional information about you. Your Candidate Information may be viewed by Customers on the Sites. Customers may have the opportunity to communicate with you directly through the Sites. You may receive notification from the Sites regarding a Customer’s interest in you and details about the job. You may, in your sole discretion, accept or reject any interview requests. All requests for interviews by Customers through the Sites do not guarantee a final job or job offer, or a job offer at any particular level of compensation.

You agree that you are solely responsible for all activities undertaken within your account(s). Any initial communication between you and any Customer matched with shall be made exclusively through the Sites. Further communication with any Customer may only take place outside of the Sites after a Customer requests an interview with you and you accept the interview through the Sites. You further agree not to independently attempt to contact any Customer through an alternative means outside the Sites.

Further, without limiting the foregoing, Optim (a) does not guarantee that you will receive any employment or job offers through the Sites; (b) will not be responsible for any job offers or listings, initial screenings, hiring decisions, or actual employment presented by third parties; and (c) is neither your employer nor your agent based solely on your usage of the Sites. You must use your own judgment in evaluating any prospective employers and any Third-Party Materials.

You authorize Optim, Customers, and their respective agents to make investigations and inquiries into your work and educational history and other related matters as may be necessary in arriving at a decision to place you on a job. Optim may use a third-party vendor to perform such investigations/inquiries. If a third-party vendor is used, you will be provided additional disclosures and authorization forms as required by applicable laws prior to a third party performing such investigations/inquiries.

You release employers, schools, and other persons from all liability in responding to inquiries connected with your application and you specifically authorize the release of information by any schools, businesses, individuals, services or other entities listed by you in the Candidate Information. Furthermore, you authorize Optim and its agents to release any reference information to Customers who request such information for purposes of evaluating your credentials, skills, and experience and you acknowledge that Customers may reach out to you directly.

You certify as to the accuracy of the Candidate Information and in any résumé or other work history information. You understand that any misstatement of fact may cause you to be refused a job by Customer, to lose your job once placed on a job with Customer, or may result in removal of your account from the Sites. You are responsible for keeping Candidate Information accurate, complete, and up to date at all times.

There is no charge for Candidates to use the Sites. Neither Optim nor Customers will require a payment from you. If anyone requests a payment from you, immediately email our fraud prevention team at hello@optimcareers.com with the title Fraud.

You agree that by using the Sites as a Candidate, Optim may contact you via the phone number (via text, call, or video conference) provided to Optim, including mobile phone numbers. You also agree that by using the Sites, Optim may provide you with job opportunity or general employment information by sending email or text messages to you at the email address or mobile phone number provided to Optim, including but not limited to text messages sent through an automatic telephone dialing system. Message frequency varies. Message and data rates may apply. If you do not wish to receive marketing text messages, do not provide us with your mobile phone number or opt out pursuant to the Privacy Notice. Reply STOP to any message to opt out.

Contract Us

If you have any questions, please contact us at hello@optimcareers.com.